Clause

Title

Requirement

Q-001

 Quality Management System (QMS) Requirements

Suppliers must maintain a documented QMS compliant with ISO 9001 or AS9120. Aerospace-related suppliers must adhere to AS9100 if applicable. BAM Innovations reserves the right to audit supplier QMS at any time.

Q-002

First Article Inspection (FAI)

Suppliers must provide a First Article Inspection Report (FAIR) per AS9102 for new production or design changes. FAI must include full dimensional inspection, material certifications, and process validations. Approval is required before full production shipments.

·       If more than a two-year break in production, seller shall perform full FAI.

·       The FAI shall require an update (partial/delta FAI) for changes in design, configuration and manufacturing location.

·       The FAI shall include objective evidence of all design characteristics and material requirements.

·       Actual results (data) shall be documented in report form per a First Article Inspection Report in accordance with AS9102.  Enter “N/A” if not applicable, do not leave blank.

·       When recording variable data for multiple features that are the same (i.e., 20x hole size, positions, etc.) it is required that each feature be identified and listed separately on AS9102 form 3.  It is acceptable to use the same balloon number, but have a dash that follows for each location/result (1-1, 1-2, 1-3, etc.).  Must list result for each location.

·       All dimensional features, parts lists and drawing notes must be ballooned.  Drawing notes must be written in full, do not shorten wording or reference note number.

·       If first article item contains welding, a weld approval letter must be present in FAI package and listed for weld process approval.

·       Certificate of conformances (CofC) for all material is to be included in package.  For COT’s items, a CofC  from a distributor is acceptable as long as there is traceability on the packing slip or CofC to the original manufacturer (OEM) and includes lot/date codes, if applicable.

·       If drawing note allows alternate or like/similar material, the specification comparison/qualification must be a part of the FAI for the CofC acceptance.

Email approvals are not acceptable forms of deviation.  A signed, deviation must be present if deviation is needed.  The deviation must be listed in the FAI.

Q-003

Material & Special Process Certifications

Each shipment must include a Certificate of Conformance (C of C). Raw materials must include mill certifications for chemical & mechanical properties. Special processes (e.g., heat treatment, plating, welding) must be performed by NADCAP-approved suppliers where applicable.

Q-004

Product Traceability & Serialization

All materials and components must have full traceability back to the original manufacturer or mill source. Parts must be clearly labeled with lot/batch numbers. Serialized parts must match documentation and be uniquely identifiable.

Q-005

Product & Process Change Control

Suppliers shall not modify design, materials, manufacturing locations, or suppliers without written approval from BAM Innovations. Proposed changes must be submitted 30 days in advance with supporting documentation. Unauthorized changes may result in product rejection and supplier disqualification.

Q-006

Counterfeit Parts Prevention

Suppliers must have a documented counterfeit parts prevention process per AS5553 & AS6174. Suspect or counterfeit parts must be reported immediately and quarantined. Suppliers must only source materials from OEMs or authorized distributors.

Q-007

Right of Access for Audits & Inspections

BAM Innovations, customers, and regulatory agencies reserve the right to audit, inspect, and verify supplier facilities and records. Audits may be scheduled with advance notice unless quality concerns arise. Failure to provide access may result in suspension from the approved supplier list.

Q-008

Record Retention Requirements

Suppliers must retain quality records for a minimum of 10 years, unless specified otherwise. Records include manufacturing & process documents, material & special process certifications, First Article Inspection Reports (FAIR), and nonconformance & corrective action reports. Records must be available within 48 hours upon request.

Q-009

Packaging, Handling, & Shipping

Products must be packaged to prevent damage, contamination, or deterioration during transit. Packaging must comply with ESD standards (ANSI/ESD S20.20), moisture-sensitive part protection, and proper cushioning for fragile parts. Shipping documents must include part number, lot number, PO number, and certifications.

Q-010

Nonconforming Material & Corrective Action

Suppliers must immediately notify BAM Innovations of any nonconforming material prior to shipment. If nonconforming material is detected post-shipment, the supplier must provide a root cause analysis (RCA) within 5 business days and implement a Corrective Action Plan (CAP). Repeated nonconformance may result in supplier disqualification.

Q-011

Flow-Down of Requirements to Sub-Tier Suppliers

Suppliers must flow down these quality clauses to all sub-tier suppliers. Sub-tier suppliers must demonstrate compliance with BAM Innovations' requirements. Suppliers are fully responsible for the quality of products provided by sub-tier suppliers.

Q-012

Calibration & Test Equipment Compliance

Suppliers must use calibrated test and measurement equipment per ISO 17025. Calibration records must be traceable to NIST (National Institute of Standards and Technology). Calibration certificates must be provided upon request.

Q-013

Compliance with Export & Regulatory Laws

Suppliers must comply with ITAR (International Traffic in Arms Regulations), EAR (Export Administration Regulations), and all U.S. trade compliance laws. Any technical data requiring export control must be handled per U.S. export laws. Suppliers must confirm compliance before accepting any purchase orders.

Q-014 

Ethical Business Practices & Compliance

Suppliers must adhere to ethical business practices, including prohibiting bribery, fraud, and conflicts of interest. Compliance with human rights and labor laws is required. Environmental compliance with RoHS, REACH, and WEEE regulations must be maintained. Violation of ethical standards may result in contract termination.

Q-015

Supplier Furnished Inspection and Test Data

A copy of the supplier's actual recorded inspection and test results for the material produced against this purchase order must be provided purchaser for the product delivered for each shipment.  The data must comply with the requirements of the applicable drawing and/or specification.  The data recorded must have positive identification with the product being supplied with that shipment.  Unless otherwise specified on drawing, this clause applies only during First Piece Inspections.

Q-016

Solderability

Components, wires, lugs, terminals, etc., furnished under this order shall meet solderability requirements of J-STD-002A.  Revision in effect as of this order shall apply.

Q-017

Processing

The Seller shall establish a system to assure that all processes, even including those, which cannot be readily verified by inspection, will conform to specification requirements.  Those processes to which Government specifications apply are subject to the applicable requirements regarding certifications or approval by Government agencies.  When critical or special processes are performed outside the Seller's facility, it shall be the Seller's responsibility to assure proper performance of all such processes through surveys, certification, testing, etc.  These processes include, but are not limited to, welding, X-Ray, magnetic particle and fluorescent penetrant inspection, heat treating, plating, coating and anodizing.

Q-018

Printed Circuit Boards

Printed circuit boards shall be shipped with evidence of solderability for first article piece.  Subsequent shipment evidence are to be made available upon request from Buyer.  This may be done by submitting unsoldered coupons, partial boards, or completed boards to Buyer for evaluation. Multi-layered boards shall be submitted with cross-section(s).  The cross-section shall show all of the inner layers making contact with the walls of the plated holes to determine internal layer registry, plating thickness, and internal integrity of the boards.  Each cross-section shall be identified with board part number and lot/batch code.

Q-019

Final Acceptance

Inspection/test acceptance at the Seller's facilities by Buyer or the Government does not guarantee final acceptance.  Final acceptance shall be at Buyer's facility unless otherwise specified on the Purchase Order.  When required by contract, the Seller will comply with the requirement for customer verification of the subcontracted product. 

Q-020

English Language Requirement

The Seller shall submit all required quality data (i.e. Seller quality procedures, certificates, reports, or other similar data required by the Buyer), correspondence, and corrective actions responses in the U.S. English language.

Q-021

Nonconforming Material and Corrective Action

Buyer rejects product as nonconforming, quantities under this Contract may be reduced by same quantity. Seller will not replace reduced quantities with a new order or schedule from Buyer. Buyer will hold all nonconforming product in accordance with Seller’s instructions at Seller’s risk. Failure by Seller to provide written instructions within forty-eight (48) hours, or shorter period as commercially responsible under circumstances, after notice of conformity, shall entitle Buyer, at Buyer’s option, to return product to Seller at Seller’s cost or charge Seller for both storage and handling or disposing of nonconforming product. Nonconforming product payment does not limit or impair Buyer’s right to assert legal or equitable remedy, or relieve Seller responsibility for latent defects.

Seller shall initiate containment and corrective action on notification of nonconforming product. Seller shall respond within twenty-four (24) hours of notification to inform Buyer of product already shipped to Buyer and future shipment status. Seller will not ship additional nonconforming product, material dispositioned Use as Is or Repaired, without formal authorization from Buyer. The seller will submit a formal response within ten (10) calendar days to any formal supplier corrective action request directed to Seller by Buyer quality. The response shall include; containment activities, root cause of defect, corrective action taken to prevent recurrence of defect and effective date or break point of corrective action, and preventive action taken.

Q-022

Circuit Card Assemblies

Circuit card assemblies shall be handled in accordance with IPC-J-STD-001.  Circuit card assemblies shall be packaged in such a way to prevent damage during shipping and storage.  ESD (electrostatic discharge) preventive packaging shall be used in accordance with ANSI/ESD S20.20.

Q-023

Sampling Plan

The seller shall perform a C= 0 sampling plan based on the following table.  For the first 5 production lots the seller is to use an AQL of 2.5.  When 5 consecutive lots are produced with no non-conformances, then the seller will move to an AQL of 4.0.  If a non-conformance is identified by either the seller or buyer.  The seller will start back with an AQL of 2.5 until 5 consecutive lots are produced with no non-conformances.

Normal Sampling Plan (C=0)